Freight AP Specialists — Built for Forwarders

Move Freight.
Control Spend.

Most small freight forwarders are buried in manual AP work — comparing statements line by line, chasing down billing discrepancies, and losing hours to work that should be automatic. Obsidian handles your entire AP cycle so you can focus on moving freight.

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Obsidian Freight Solutions
100%
Freight Industry Focus
LTL
Billing Expertise
AP
End-to-End Managed
0
Manual Reconciliation
The Problem

Sound Familiar?

✗ Issue 01
Hours Lost to Manual Matching
Your team spends hours every billing cycle manually comparing vendor statements against your own records — tedious, error-prone work that pulls people away from what actually matters.
✗ Issue 02
Exception Chaos
Reweighs, reclasses, accessorial disputes — they pile up with no organized way to track, communicate, or resolve them with carriers. Disputed bills sit unworked for weeks.
✗ Issue 03
No Visibility Across the Team
Your operations team doesn't know which bills are disputed or why. Vendors call asking about payment and nobody has a clear answer. Everything lives in someone's head or a spreadsheet nobody else understands.
✗ Issue 04
No Freight AP Expertise
General bookkeepers don't understand carrier billing. They can't dispute a reweigh or catch a misclassification. You need someone who knows how freight invoices actually work — not someone learning on your dime.
Our Plans

Built Around How You Operate

We learn your structure, your vendors, your requirements, and conform to your operation — not the other way around. Two plans, each with volume tiers, each designed around where you need the most help.

Plan 01
Obsidian Basic

You own the exceptions. We own the process. We handle everything up to the exception — reconciliation, payment export, remittances — packaged and ready in your portal. Your team works the exceptions with a clean structured queue we hand back to you.

Every Basic Client Gets
  • Vendor statement reconciliation every cycle
  • Approved bill list ready for payment
  • Payment export in your required format
  • Remittance documentation per your vendor requirements
  • Structured exception queue handed back to your team
  • Portal access — pull your reports and exports anytime, notified when ready
  • Vendor payment terms and frequency managed to your specs
  • Accessorial passthrough flagging — liftgate, detention, and unquoted charges identified for customer billing
  • Onboarding to learn your exact setup, systems, and requirements
Volume Tiers — Choose Your Cycle
VOLUME WEEKLY BIWKLY MONTHLY
5 vendors / 100 bills $400 $300 $200
15 vendors / 300 bills $800 $600 $400
30 vendors / 600 bills $1,400 $1,100 $800
50 vendors / 1,000 bills $2,200 $1,800 $1,400
Plan 02
RECOMMENDED
Obsidian Pro

We own the exceptions too. Everything in Basic plus we work directly in your systems — read only access to your accounting platform and carrier portals. We review every exception, tell you exactly what to accept or dispute and why, and flag every charge that should be passed through to your customer.

Everything in Basic, Plus
  • Read only access to your accounting system and carrier portals
  • Full exception review every cycle — no queue handed back unworked
  • Accept or dispute recommendation on every flagged bill with detailed reasoning
  • LTL expertise — reweigh disputes, reclassification challenges, accessorial validation
  • Accessorial passthrough identification — liftgate, detention, redelivery and all unquoted charges flagged for customer billing with documentation
  • Carrier rate verification support on disputed reweighs and reclasses
  • Structured action items for your team — targeted requests only, no digging
  • Your team makes the final call — we do the thinking
Volume Tiers — Choose Your Cycle
VOLUME WEEKLY BIWKLY MONTHLY
5 vendors / 100 bills $700 $550 $350
15 vendors / 300 bills $1,400 $1,100 $750
30 vendors / 600 bills $2,200 $1,800 $1,300
50 vendors / 1,000 bills $3,500 $2,800 $2,000

Not sure which plan fits? Book a free 15-minute call and we'll figure it out together. Volume over 1,000 bills/month? Custom pricing available.

How It Works

Simple. Structured. Delivered.

01
We Learn Your Operation
Every client is different. We start by understanding your vendors, your payment terms, your remittance requirements, and your preferred export formats. We conform to how you work.
02
We Reconcile Everything
We process your vendor statements every cycle — matching, approving, and flagging. Payment export and remittances are packaged in your format and ready in your portal.
03
You Get Notified
When your cycle is complete you receive a notification. Log into your portal and pull whatever you need — payment exports, remittances, exception queues — on your schedule.
04
Exceptions Are Handled
Basic clients receive a structured exception queue ready for their team to work. Pro clients receive our full analysis — accept, dispute, or pass through — with reasoning on every line.
What You Receive

A Clear Picture Every Cycle

Every delivery includes two things — a reconciliation summary showing exactly where every bill stands, and a detailed exception queue your team can act on immediately.

AP Reconciliation Summary
Cycle: Week ending Apr 04, 2026  |  Prepared by Obsidian Freight Solutions
$84,220
Approved
$12,440
In Dispute
$3,180
On Hold
Vendor Reconciliation Overview
VENDOR BILLS MATCHED EXCEPTIONS STATUS
Estes Express Lines 42 38 4 READY
Old Dominion Freight 67 54 13 IN REVIEW
XPO Logistics 38 38 0 READY
Southeastern Freight 29 21 8 ON HOLD
AAA Cooper Transport 21 21 0 READY
Exception Detail — Sample
Old Dominion — PRO #4821093
REWEIGH DISPUTE
Billed weight: 1,840 lbs  |  Original BOL weight: 1,620 lbs  |  Variance: 220 lbs
Carrier applied reweigh surcharge of $94.20. Recommend disputing — shipper weight supported by certified scale ticket on file.
Southeastern Freight — PRO #7734412
CLASS MISMATCH
Billed class: 100  |  BOL class: 85  |  Overcharge: $212.00
Carrier reclassified based on density inspection. Density calculation does not support class 100 at shipment dimensions. On hold pending ops team confirmation of piece count.

* Sample report — all data fictitious for illustration purposes

Who We Are

Freight AP. That's All We Do.

Obsidian Freight Solutions was built by a professional accountant with 12 years of hands-on experience in the freight forwarding industry — managing AP for a multi-million dollar freight operation from the ground up.

That means we've seen every LTL billing problem at scale — reweighs, reclasses, accessorial disputes, carrier reconciliation across all major domestic carriers. We didn't learn freight from a textbook. We lived it daily.

We built our own proprietary process to handle reconciliation work faster and more accurately than traditional manual methods. You get that advantage without hiring a full-time AP specialist.

◆
12 Years Freight Industry Experience Hands-on AP management for major freight forwarding operations
◆
All Major Domestic LTL Carriers Estes Express, Old Dominion, Southeastern Freight Lines, XPO, AAA Cooper and more
◆
Platform Flexible QuickBooks primary — we also work with exports from any accounting system
◆
Deliverable Based You get results on a schedule, not billable hours
vendor_statements.pdf LOADED
quickbooks_export.csv LOADED
running reconciliation... DONE
bills matched 247 / 312
exceptions flagged 65 items
reweigh disputes 12 carriers
approved for payment $84,220.00
exception report PENDING REVIEW
summary delivered ✓ COMPLETE
Get Started

Let's Talk About Your AP

Tell us a little about your operation and we'll reach out within 24 hours to schedule a free 15-minute call.

Prefer email? Reach Tim directly at tim@obsidianfreightsolutions.com